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Takes the leading role in the organizing committee and needs to maintain close contact with other chairs regarding the status of the conference and their designated duties.
Recommended steps:
1. In order to reach the Sponsorship Agreement and start the conference process:
- Determines the location and date of the conference (name and acronym if applicable)
- Recruits an active conference organizing committee and manages them throughout the organizing process
- Fills in the SAF – Sponsorship Application Form and sends it to EAI/Conference Manager (CM) for approval
- In cooperation with Program Chair – prepares the Call for Papers and delivers it to the CM
2. In order to attract high-quality submissions:
- Coordinates search and invitation of Keynote speakers, ensures that their bios, photos, and abstracts are forwarded to the Web chair
- In coordination with Publication Chair – searches for additional publication opportunities for the papers
- In cooperation with Sponsorship Chair – searches and applies for Sponsorship opportunities
- Assists respective Chairs in soliciting workshops, tutorials, panels, poster sessions, special sessions, exhibitions and demos
3. In order to promote the conference:
- In cooperation with Program Chair – develops the technical program with the help of EAI’s Program Builder
4. Final arrangements:
- Supplies the Welcome message
- Assists with determining the Best Paper Award
- Appoints a volunteer to help out at the conference