< Go back
Resides at the conference location and closely cooperates with EAI Venue Manager in order to provide local logistical support for the conference.
Recommended steps:
1. Main logistical support:
- Helps identify possible venues, facilitates communication with these and supplies Venue Manager with expense details
- Makes site inspection of the venue and is responsible for contact with the chosen venue throughout the planning process and the conference
- Helps identify catering options and Gala dinner venue
2. In order to promote the conference:
- Helps with dissemination through the local channels, local academic and research institutions
- Assists the Sponsorship and General Chairs with approaching local sponsors
- Arranges high-quality Social program
3. In order to address the needs of accepted authors:
- Supplies the Web Chair with venue and travel information for the website
- Issues Invitation Letters for Visa purposes to registered authors
4. Final venue arrangements:
- Arranges set-up of the registration desk on-site
- Ensures logistical arrangements at the venue – audio-visual equipment, direction signs, internet connection credentials, etc.
- Coordinates on-site activity of volunteers and ensures smooth flow of the conference